Introducing fuel cards into your company is a great way to help control fuel spend and save money, by getting fuel at a discounted rate, simplifying administration and also by being able to better manage and track your drivers’ refuelling and driving habits.

There are a number of fuel cards on the market and each offer different benefits depending on your company needs and make up of your fleet. With a variety of fuel cards to choose from, how can they help you to control your company’s fuel spend and avoid great exclamations about the cost of fuel your company’s spent that month?

Understanding your fuel card requirements

Initially, gaining a good understanding of your fleet from a cost and operation perspective will help you to determine how your operation can be run differently to ensure your company spends less on fuel.

The majority of businesses want more from a fuel card than just enabling their drivers to buy fuel. For those looking to gain greater control of their fuel spend, you should consider the spending controls and associated benefits fuel cards provide and work out which you’d like to adopt within your company.


Access to discounted and low cost fuel

Fuel cards can help you to stay in control of your fuel spend and keep a tight rein on your company’s finances. There are two main pricing options with fuel cards- weekly fixed rate and pump related price.

Some of the best pump related fuel card providers also offer access to discounted fuel at sites throughout the UK. Both offer benefits for companies, and it depends on your fleets needs as to which one is best for you.

Weekly fixed priced cards give you control of knowing what your fuel spend will cost each week. With these cards your fuel price is determined by the diesel wholesale price and is fixed for the week. No matter how much the pump price may change throughout the week, your price won’t change across the fuel cards specified network. Learn further insights with our fuel cost calculator tool here.

Some fuel cards in the market have been tailored especially to provide your drivers with access to low cost fuel via supermarket sites, only. This is useful if your drivers spend a lot of time driving around urban areas and will never be far from a supermarket fuel site.

By only having access to low cost fuel sites, you can be rest assured that you’re in control of your company’s fuel spend as you know exactly what restrictions these fuel cards bring your drivers.

At typically 3-5p per litre cheaper than the national average, supermarket fuel could provide a fleet of 40 vehicles that achieve 40mpg and each do 20,000 miles a year a saving of more than £3,500 a year – that’s if you were to buy fuel at 4p per litre cheaper than the national average.

Fuel card spending controls

“What? Where? How much?” are all questions of the past when operating a fleet using fuel cards. Fuel cards enable you to manage your fleet’s fuel spend meticulously to prevent a massive invoice at the end of the month after your drivers have handed in all of their receipts for the fuel and associated items they have bought.

Fuel cards enable you to set specific spending controls for your drivers’ fuel cards. The level of control which can be selected depends on your chosen card, some include:

  • The type of fuel each driver can purchase – is that a premium fuel or standard? You’re in control of which your drivers use and ultimately, what you’re prepared to pay
  • Restrictions on how much your drivers can spend on each transaction – preventing any fraudulent behaviour
  • The time of day your drivers can buy fuel using their allocated fuel card
  • Set restrictions so your drivers can’t fill up at more expensive fuel sites, such as motorway service stations

There may be times when your drivers need to top up their vehicle with AdBlue, oil or other vehicle essentials and selecting the right fuel card can enable vehicle related items to be purchased with a fuel card.


Track your employee’s fuel spend

Through setting fuel spending restrictions and with no need for your drivers to pay and reclaim, fuel cards prevent you from receiving unexpected costs at the end of the month.

With fuel cards you have full visibility of your fuel spend, you’ll receive all transaction data with the associated vehicle registration number and mileage on one consolidated HMRC-compliant invoice. All of the data is gathered at the point of sale, including VAT details, providing you with a clear breakdown of what each driver has bought when, what time and where so you can track your employee’s spend with ease whilst also speeding up VAT reclaim. Thanks to this functionality, your administrative load is lightened and your admin headache is eased, as your drivers don’t need to keep their receipts throughout the month.

As part of some fuel card packages, you can access an online account management tool, which allows you to manage your account and track your employees’ spending, 24/7, at a time that is most convenient to you.

When you’re deciding on which fuel card is right for your business it’s important to understand the differences (and also the similarities) between them. It’ll help you compare cards with confidence and choose the one that delivers the most relevant benefits to your business.

Why compare fuel cards?

  • Get the best value

    By comparing business fuel cards you can find the one that offers the best value for your requirements.

  • Fuel cards offer different benefits

    Some fuel cards offer HMRC-compliant invoices meaning no need to keep receipts, some offer discounts on vehicle servicing and repairs whilst others are more widely accepted so it’s important you find the one that’s right for you.

  • Weigh up your options

    The best way to find the right card for your business is to compare the specific benefits and then you can choose the right business fuel card for you.